Library Event Guidelines: Home

This guide is an internal guide for Library personnel to request an event to be held in the Library. Previous types of events have been book launches, faculty research series, piñata crafting, zine creating workshops, and others. If you are not a Library personnel member, please reach out to your subject specialty Librarian, or Library Staff Council member.

This Event Details Column will break down the important details of each action for planning your event with the University Library. This column will provide details and instructions on how to:

• Request an Event
• Request Accessibility and Accommodations
• Request Catering
• Request Audio and Visual (AV) Equipment
• Request Event Marketing & Promotion
• Request Floor and Seating Arrangement
• Request Check-in Table Arrangement & Materials

An Event Planning Request Form must be submitting to the appropriate University Library Administrator 3 to 4 months ahead of the planned event date.

Event Request Form

The Event Request Form will request the following information:

1. Name of Event Requestor 

2. Name of Library Sponsor 

3. Type of Event (Research Talk, Book Launch, Workshop, Other)

4. Brief description of the event 

5. Event Details (Event Name, Event Date, Event Time, Event Location, Requestor's Home Department)

6. Intended Audience (Students, Faculty, Staff, Community)

7. Additional Considerations (Catering, Audio/Visual, Honorarium for Speaker, Event Marketing and Promotional Materials, Accessibility Considerations, Book Signing/Book Purchasing)

Providing on campus food and beverage along with professional catering services. All Pre-Approved Caterers can deliver/drop off food for small or large events in addition to providing full catering services (setup and serving of the food). If using a pre-approved caterer, you can have food delivered to feed more than 50 people as well as under 50 people.

For events expected greater than 50 attendees, a CSULB Approved Caterer must be used for catering food meals. However, prepackage snacks, candy, donuts, bagels, or cake is not considered a food meal.

The reservation process must be started at least one month ahead of the event date. Administration Assistant will coordinate the catering order, delivery, and set-up for the event.

See more detailed information and instructions at CSULB List of Pre-Approved Caterers.

Outreach & Communications Specialist Jane Diaz will create and produce: 

• Event flyer (8.5x11) 

• Event posters (24x36) 

• Social media images for posting on all Library platforms 

  • University Library Social Media Policy

• Event RSVP Page on LibCal

  • University Library Events Calendar

• Event Page for Student Affairs Events & Orgs Calendar

  • CSULB Events & Orgs

Audio / Visual (AV) Equipment is available to check-out from ATS Classroom Support Services. The reservation process must be started one month ahead of event date. Administrative Assistant will coordinate with ATS to have the AV equipment deployed and operational for the event.

Available Equipment for Checkout

• Action Cameras
• Document Cameras
• Laptops
• Mobile Learning Glass
• Mobile Teaching Kit
• PA Systems
• Podium w/ PA System
• Projectors
• Projection Screens
• Wired Microphones with XLR Cables
• Voice Amplifier
• Wireless Microphones and Lapels, Including CatchBox

See more detailed information and instructions in ATS Classroom Equipment and User Guides.

Accessibility must be requested two weeks in advance. Accessibility resources will be provided by CSULB's Bob Murphy Access Center (BMAC).

Accessibility Options:

• Hearing Interpreters
• Deaf Interpreters
• Real-Time Captioning

For author special events and book signings, please submit the attached Author & Special Event Support Request Form. 

Requirements: 4 weeks

Refundable Deposit: Department Chartfields

Book ISBN:

Book Title:

This Library Contact Information Column provides the contact information for the primary event members as well as a personnel directory for the entire University Library.